Using the groups function of Oracle Calendar can help you save time when scheduling meetings, especially if you invite the same groups of people to more than one event.

• Instead of entering each person’s name every time you schedule a meeting or other event, you can create a group, and use that group to automatically list all the names for you.
• Or you can create a group of the meeting rooms you frequently use, so you can check their availability.

First, set up the group

1. From the Tools menu, select Manage Groups.
2. Click New (see illustration below).

   
   Your window may not look exactly like this one

3. In the next window, enter a Group name that is meaningful to you (see illustration below).
4. In the Group type box, select Private or Members-only (see illustration below).
   • Private will allow only you see the group.
   • Members-only will allow the members of the group to see the group.

5. In the Add member box, enter a name and click the checkmark to add the name to the group (see illustration below).

6. When you have added all group members, click OK (see illustration below).

   
   Your window may not look exactly like this one

7. Click Done.

8. Now you can use the group when you create a meeting or other event.

Next, use the group you created

1. Create or open the event as you normally would, then instead of entering names individually click the groups icon .

2. Select the group you want to add and click OK to add them to the list of invitees.
3. Set other meeting details and proceed as usual.

Groups can also be useful when you’re trying to find an opening in multiple calendars.

Click the group agenda icon and then click the groups icon . Click Members-only so that the box beside it contains a checkmark. All the groups you are a member of will be displayed. Select the group whose calendars you want to see and click OK. Oracle Calendar will open a window showing all group members calendars, and in the leftmost column, times when members are not available will be blocked in red (see the example below). Your window may not look exactly like this one

Deleting a Group

1. From the Tools menu, select Manage Groups.
2. Select the group you want to delete and click Delete.
3. Click Yes or OK to confirm the group deletion.
4. Click OK or Done to close the Manage Groups window.

Adding or Removing Individuals from a Group

Once you have created a group you may need to make changes to it such as adding/removing members, renaming the group, or changing the group type.

1. From the Tools menu, select Manage Groups.
2. Select the group you want to change and click Edit.
3. Make any changes you need to the group.
4. Click OK to save the changes.
5. Click OK again or Done to close the Manage Groups window.

To get the most out of Oracle Calendar find out how to:

• Use groups
• Keep track of your to-do list
• Use Oracle Calendar on your Palm or PocketPC device
• Display the academic calendar in your Oracle Calendar
• Control Who Sees Your Calendar
• Allow Someone Else to Make Changes to Your Calendar
• Make Changes to Someone Else's Calendar
• Manage a Resource (conference rooms, projectors, etc.) Calendar
• Customize Oracle Calendar