Oracle Calendar allows you to customize your calendar in several ways. On this page you can learn how to customize your calendar in a few of the most popular ways. For more on customizing Oracle Calendar, use the Calendar help, access it by:

• Windows: pressing F1
• Macintosh: click

Some examples of how you can make Oracle Calendar work better for you are:

• Set working and non-working times for everyone to see - this is especially useful if you're part-time, on flex time or you work shifts.
• Categorize your meetings using your own color scheme - make your meetings any color you want.
• Locate people using their unit or organizational affiliation.

Set working and non-working times

1. Windows: Click Tools, and from the menu, select Options.
   Macintosh: Click Edit and from the menu, select Preferences.

2. On the left side of the window that opens, click once on Scheduling. You will see a window similar to the one below.

3. Under Normal Hours, select the start and end times of your normal workday. For example, if you work from 11 a.m. to 7 p.m., you would select 11 a.m. as the Start time and 7 p.m. as the End time.
   • If you work the same hours everyday, click Apply to All.
   • If you work different hours on different days, click the arrow next to Monday, and set specific hours for each day of the week.

4. Click Gray outside normal hours. This will visually show you and others when you are not working, by showing your non-working time as gray.

   

5. You can also set extended hours in the section next to normal hours.

 

Set your own color scheme

1. Windows: Click Tools, and from the menu, select Options.
   Macintosh: Click Edit and from the menu, select Preferences.

2. Windows: On the left side of the window that opens, click once on the plus sign next to Agenda.
   Macintosh: Click once on Agenda.

3. Then click Colors. You will see a window similar to the one below.

   

4. Oracle Calendar offers three ways of categorizing your meetings:
• By Importance Level - display according to whether the meeting has been set as Highest, High, Normal, Low or Lowest priority.
• By Attendance Status - displays according to whether you will attend.
• By Ownership - displays according to whether you own this meeting.

5. Select the category that is most useful for you.

6. Each of these categories has a preset color scheme, however, you can change the color scheme to colors that you prefer.
   • For example, if you choose to display meetings according to attendance status, select Color meetings by Attendance Status, then click on the color you want to change. Some basic preset colors will be displayed, or you can click Define Custom Colors to create your own color.
   • If you decide that you prefer Oracle Calendar's Colors, click Default - this will restore the initial color scheme.

7. When you've finished setting your Colors, click OK.

Remember these colors are visible only to you - other people do not see the scheme or colors you have set, they will see the scheme and colors that they have selected.

 

Locate people using their unit or organizational affiliation

First, you must activate this option in Oracle Calendar.

After you have activated it, you can use this feature anytime you see the magnifying glass icon .

To activate this option:

1. Windows: Click Tools, and from the menu, select Options.
   Macintosh: Click Edit and from the menu, select Preferences.

2. Windows: On the left side of the window that opens, click once on the plus sign next to General. Click once on Formatting.
   Macintosh: Click once on General.

3. You will see a window similar to the one displayed below. In this window, you can select which organizational fields you would like to see. In the example below, four fields, OU1 to OU4 are selected.

   

4. When you have made your selection, click OK to exit the window.

 

Now that you have activated this option, use the organizational search feature anytime you see the magnifying glass icon

1. Click the magnifying glass icon .

2. In the next window, click the People tab or button. In this window you can search for individuals using their organizational affiliation.

   

3. Org. Unit 1 refers to the largest organizational unit an individual might be affiliated with. Each subsequent Org. Unit field refers to a smaller unit.

   For example, in the illustration below, OIT is the larger unit, CIT is a smaller, secondary unit, and the individual's most immediate unit affiliation is S&O. If you enter CIT in the Org. Unit 2 box, and click Search, all individuals for whom CIT is a secondary unit will be searched for.



 

To get the most out of Oracle Calendar find out how to:

• Use groups
• Keep track of your to-do list
• Use Oracle Calendar on your Palm or PocketPC device
• Display the academic calendar in your Oracle Calendar
• Control Who Sees Your Calendar
• Allow Someone Else to Make Changes to Your Calendar
• Make Changes to Someone Else's Calendar
• Manage a Resource (conference rooms, projectors, etc.) Calendar
• Customize Oracle Calendar