To allow someone else to modify your calendar (send out meeting proposals in your name and accept or decline invitations on your behalf), you can give that person designate rights in Oracle Calendar.

• You don't need to do this if you just want someone to be able to invite you to meetings or view your calendar (visit Who Sees Your Calendar?).
• Designate rights are most often granted by a senior manager to the administrative aide who handles his or her calendar.

To Set Designate Rights

1. From the Tools menu, select Access Rights.

   

2. Under the Designate tab, you can designate who else can make changes to your calendar. Other tabs in this window allow you to set exactly who can see events on your calendar; for more information on these settings, visit Who Sees Your Calendar?.

   Windows

   Macintosh

3. Oracle Calendar's initial settings do not allow anyone else to make changes to your calendar.
4. To allow someone else to make changes to your calendar, first enter that person's name and then click the checkmark icon . Or if you have created an Oracle Calendar group that contains several people who should be able to modify your calendar:
   • Click the magnifying glass icon
   • Click the Groups tab
   • Select the group you want to add and click Add all
   • Click OK.

5. When the individual's name appears after Default: Any unlisted person, highlight that person's name (see illustration below).

   Windows

   Macintosh

6. The newly added designate is initially assigned the default (no ability to make changes to your calendar).
7. To make all the check boxes and radio buttons selectable, click the Full designate rights check box to select it, then click again to unselect it.
8. You can now select which aspects of your calendar this individual can change.
   • Modify. The person can add entries of this type to your calendar, change existing entries, and invite other people to events as your representative.
   • View/Reply. The person can view your calendar entry and reply to proposed meetings on your behalf: accepting them, rejecting them, or choosing to decide later.
   • View times only. The person can see when you have times reserved, but cannot see what the event concerns, where it will be held, or with whom. You might choose this level of access for entries you set as Personal or Confidential, so that your administrative assistant can avoid scheduling conflicts without seeing all the details of these meetings.
   • None. The person cannot see anything at all about your calendar entry. It appears as a blank (i.e. as free time) to the person.
   • You can also give your designate the right to modify Tasks, which are to-do list entries that may or may not be associated with a particular event.

9. Click OK to close the window. The new designate rights will now take effect.

To get the most out of Oracle Calendar find out how to:

• Use groups
• Keep track of your to-do list
• Display the academic calendar in your Oracle Calendar
• Use Oracle Calendar away from your desk (PocketPC, Palm, cellphones and SmartPhones)
• Control Who Sees Your Calendar
• Allow Someone Else to Make Changes to Your Calendar
• Make Changes to Someone Else's Calendar
• Manage a Resource (conference rooms, projectors, etc.) Calendar
• Customize your Oracle Calendar display