CIT Impl of Univ. 4.13

CIT Departmental Policy
Residential Communications Connections Policy
(Internet and Second Phone Lines)
Originally issued:
Most Recent Revision: October 27, 2003
Responsible OIT/CIT Division and Director: Administration and Finance, Rohit Ahuja

Policy Statement

In appropriate circumstances, CIT will enable work from home outside of normal business hours by paying for and/or reimbursing for certain voice and data communications connection costs in an employee’s home.

Procedure

As off-campus network capabilities become more robust, CIT employees are able to perform an increasing number of job responsibilities from off-campus locations. This is particularly exciting for employees who have substantial responsibilities outside of normal business hours. These employees may now be able to perform job responsibilities from home rather than returning to campus after hours. Recognizing its limited resources, CIT must make sound business decisions and apply these resources in an equitable manner in order to foster a positive work environment for all employees.

Employees should submit requests for direct payment or reimbursement of residential communications connections covered by this policy to their supervisor.

Types of services covered by this policy:

EZ-Remote – CIT will pay for group EZ-Remote subscriptions for employees who need remote access to work. Employees may use this service to work from home and while traveling.
ISP Connectivity (e.g., Time Warner Road Runner, Clarity Connect, Lightlink, etc.) – CIT will pay for home ISP (internet service provider) connectivity for employees only if:
- the cost of the ISP connectivity is less than the cost of a group EZ-Remote subscription plus the long-distance phone costs that employee would incur doing required work from home;
- the employee is charged with developing or supporting a critical system outside of normal business hours (or the employee is doing a significant amount of work at home in support of systems) and a 56k connection does not allow for such support; or
- the employee is charged with the responsibility, assigned by management, to understand a certain technology requiring such connectivity. Under this criterion, CIT will pay for the ISP connectivity, including installation and deactivations fees, for the duration of the assignment.
Second Telephone Line – CIT will pay for a second telephone line for employees only if:
- the employee is charged with developing or supporting an application outside of normal business hours (or the employee is doing a significant amount of work at home in support of systems) that requires a modem connection; or
- the employee is charged with developing or supporting an application outside of normal business hours (or the employee is doing a significant amount of work at home in support of systems) and alternate ISP connectivity, such as Time Warner, is not available.

Related CIT/University Forms

[None]

Violations

xxxxxxxxxxxxxx

Definitions

University definitions are marked with an asterisk, all others are CIT definitions

Term	Definition
EZ-Remote	A CIT data modem dial-up service available to faculty, staff and students
EZ-Remote Group Subscription	One of two available forms of EZ-Remote subscription services; allows a pre-determined (and registered) group of staff to share one or more simultaneous modem connections. The number of simultaneous connections available to any group is also pre-determined.
Internet Service Provider (ISP)	A vendor who provides access to the internet via a subscription service.
Critical System	xxxxxxxxxxxxxx
Normal Business Hours	xxxxxxxxxxxxxx

FAQ/Examples

Question	Answer/Examples

Contacts

Subject	Contact	Phone	E-mail
Policy Clarification Responsible Director	Rohit Ahuja	5-5954	ra78
Requests for connectivity payment/reimbursement	Your supervisor
Questions on university policies listed below	Tracy Mitrano	4-3584	tbm3
Payment/reimbursement of associated costs	Kim Tilton	5-8760	kmt1

Any other questions should be directed to [name, phone, e-mail].