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| The specific steps outlined in these pages assume you are using
Eudora 6.x, the e-mail client distributed with Bear Access and supported
by Cornell Information Technologies. |
What Are Special Mailboxes?
A special mailbox is a specialized Network ID set up specifically for
a Cornell group to handle e-mail related to its mission or business. The
examples below illustrate how special mailboxes might be used in various
organizational applications:
Capitalizing on name recognition
Example: If a Cornell-based scientific research center named the Big Red
Research Center wants agencies like the National Science Foundation or
NASA to have access to an easy to remember e-mail address, the Center
can create a mailbox named brrc@cornell.edu.
Advertising journal addresses
Example: If the Big Red Research Center publishes the Journal of Big Red
Research, it might want people to send submissions to a central mailbox,
such as brrc_journal@cornell.edu.
Organizing conferences
Example: If the Big Red Research Center is hosting a conference to which
300 people are invited and they don't want to clutter their main brrc
mailbox with conference mail, it could create another special mailbox
called brrc_conference@cornell.edu.
Offering a service
Example: If the Big Red Research Center offers a consulting service to
researchers at other universities, it can create a special mailbox for
questions. For example, brrc_questions@cornell.edu.
Unlike personal Network IDs (initials followed by a sequence of numbers),
special mailbox Network IDs are made of an explanatory word followed by
the word "-mailbox." The special mailbox Network IDs in the examples above
would be brrc-mailbox, brrc_journal-mailbox, brrc_conference-mailbox,
and brrc_questions-mailbox.
What Special Mailboxes Aren't . . .
Special mailboxes are not intended to handle messages for a specific
individual. (That's what NetIDs are for.) If Dr. Ezra End, the Director
of the Big Red Research Center, wanted a special mailbox just for the
director's mail, it would be possible to get a special mailbox called
brrc_director, but it would not be possible to get a special mailbox
for brrc_doctorend.
E-lists: An Alternative to Special Mailboxes
An e-list may be more appropriate to your needs than a special
mailbox. E-lists are normally used when a group of people who
have a shared interest or business concern discuss their ideas
or issues via e-mail. Everyone on the list receives e-mail sent
to the list and everyone can respond to it. In contrast, special
mailboxes are used so that one or a limited number of people can
receive business e-mail and process it appropriately. For more
information about e-lists see our series
of e-list web pages.
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Last modified: June 12, 2007
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