E-lists at Cornell

List Administration & Ownership (Lyris)

First, a couple of technical terms, as understood by Lyris and CIT:

• A List Owner is the person ultimately responsible for all aspects of the operation of the e-list, and is the liaison between the e-list and CIT. the operation of a list. A list’s owner is also a list administrator, and may delegate some of the administrative activities to other people.
• A List Administrator is a person who has been granted administrative access to the list by the list owner to assist in the operation of the list.

Responsible operation of a list includes:

• Monitoring and resolving errors generated by the list (see Maintaining Your E-list)
• Providing all technical assistance to the list's subscribers
• Working with subscribers to resolve all non-technical issues, including the contents of the list, and who should and should not be permitted to subscribe
• Responding in a timely manner to communications from the CIT e-list administrative team (listmgr@cornell.edu)

In addition, the List Owner is solely responsible for these additional duties:

• Attending to ownership changes
• Responding to the annual list renewal process each spring
• Upon retiring from ownership, explicitly passing ownership to someone else or shutting down the list
  

Change List Owners

Please note that the new list owner:

• Must be a current Cornell faculty or staff member, a current Cornell student, or a Cornell alumnus, and
• Must have an legitimate Cornell NetID
  (Tell me more about "legitimate Cornell NetID.")

  If these criteria cannot be met, the e-list cannot be hosted at Cornell.

To change list ownership, the current list owner must send a request to listmgr@cornell.edu. This message should be sent from the address you use as list administrator. Include

• the address of the e-list
• the current list owner's name and NetID
• the new list owner's name, NetID, and preferred e-mail address.

CIT's E-list Administration Team will contact you.

Shut Down a List

To be clear, shutting down a list means it goes away. The subscriber list is gone. All settings are gone. This is not like going on hiatus, or vacation, or sabbatical. This is gone.

To shut a list down, the current list owner must send a request to listmgr@cornell.edu. This message should be sent from the address you use as list administrator. Include the address of the e-list. CIT's E-list Administration Team will contact you.

Add a List Administrator, Change an Administrator's Settings, or Remove an Administrator's Privileges.

Any list administrator can make any other list member a list administrator. (If the person is not yet a list member, any administrator can make them a member.)

If you want to remove an administrator from a list entirely, just follow the normal steps for deleting a member.

1. Log in to the Lyris ListManager web interface
   
   
   
   
2. On the left, under Members, click on View
   
   
   
   
3. Click on the address of the member you want to work with. (You can sort the list of members by any of the columns on this screen by clicking once on the tiny up and down triangles next to each column name.)
   
   
   
   
4. Cick on the gray List Admin tab
   
   
   
   
5. Select the appropriate radio buttons for this member:
   

   Is List Admin?	If set to yes, this member will be able to access the List Administrator functions of the web interface. (If set to no, this member won't ever see or use the web interface.)
   Receive List Admin Mail?	Determines whether this member receives e-mail for list administrators of this e-list: messages sent to owner-listname (example: owner-CIT-fengshui-L@cornell.edu) error messages generated by the list notifications of requests to join the list (if the list membership option is set to "private") reports about the list (if the reporting options have been selected)
   Receive Moderation Notifications?	Determines whether this member receives e-mail notifications of moderated messages to the list, which need to be approved or rejected. If the list is not set for moderated messages, this setting has no effect.
   Bypass List Moderation?	If this list is set to moderate messages in some way, the bypass setting gives this member the right to contribute messages to the list without being moderated. In effect, it grants this member a "general approval" to contribute without approval. We recommend that you set this to no for all administrators.

6. Click on the gray Settings tab
   
   
   
7. Enter a temporary password (twice) for the new list administrator. Do not use your password; each administrator should have a unique password.
   
   
8. Click on save
   
   
9. Tell the new administrator that he or she needs to visit our Resetting Your Lyris Passwords page. Here's the address:

   http://www.cit.cornell.edu/computer/elist/lyris/admin-passwords-reset.html

Owner & Administrator Links

Change List Owners

Shut Down a List

Add a List Administrator

Change a List Administrator's Settings

Remove a List Administrator's Privileges

Handling Bad Addresses

Helping Your Members